Meeting Rooms

The Library has four rooms that are available for a service fee to non-profit civic, educational, charitable or cultural community groups, or for-profit organizations for community meetings and educational and informational programming. Please refer to the Meeting room policy and complete an application (see link below) to request a room.

• Library programming and events take precedence over all outside use.
• You must check with the Administrative office or Reference department to determine if a room is available on the date desired.
• Availability is not guaranteed until the application has been received.
• You may contact the Administrative office at 908-273-0350 x 810 or 811 or the Reference desk at 908-273-0350 option 3 to check availability. 
• All program flyers posted on our bulletin board must be in accordance with our Bulletin Board and Notices Policy.

Please take note of the following fee schedule for the meeting rooms:

• Informal Community Groups and Non-Profit Organizations:
  • Hickok Room: $25.00
  • Liss meeting Room: $50.00
  • Manley Winser Computer Lab:  $25.00
  • Conference Room:  $25.00
• Private Organizations:
  • Hickok Room: $75.00
  • Liss meeting Room: $150.00
  • Manley Winser Computer Lab:  $50.00/$75.00 if using computers
  • Conference Room:  $50.00
• All government entities may use the library’s meeting rooms free of charge.

If your organization is interested in reserving a meeting room, please fill out the form below. 

All fields are mandatory.

Please enable JavaScript in your browser to complete this form.

Today's Date: *

Organization Name: *

Organization Address: *

Address Line 1

Address Line 2

City

--- Select state ---AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingState

Zip Code

Contact Telephone: *

Contact Email Address: *

Is your organization for profit or non-profit? *

• For-Profit
• Non-Profit

Authorized Representative: *

Person Responsible at Time of Event: *

Date Requested: *

Date

Time

Until *

End Time

Alternate Date: *

Date

Time

Until *

End Time

Type of Function: *

Name: Date Date:

Estimated Attendance: *

Which room would you like to request? *

• Hickok Meeting Room: 35 max.; auditorium style; main floor; 80” TV compatible with laptop; DVD player
• Computer Lab: 12 max.; classroom style tables & chairs; main floor
• Conference Room: 12 max.; conference table; lower level; 50” TV compatible with laptop
• Lower Level Meeting Room: 75 max.; auditorium style; lower level; 90” TV compatible with laptop, DVD player

Room Setup Requested (no. of chairs/tables): *

Equipment Requested: Please take a moment to carefully assess your equipment needs in advance. Staff on the day of the event may not be able to accommodate last-minute requests. *

• Connector(s) for laptop
• Portable LCD Projector
• Lectern with microphone
• Laptop Computer(s)
• Overhead Microphone: Liss Room Only
• None of the above

Hold Harmless Agreement *

• The organization agrees to defend and hold harmless the Summit Free Public Library, its Director, staff and its Board of Trustees (jointly referred to as the Library) and to indemnify the Library from any suits, costs, claims, expenses, judgments, related attorney’s fees or court costs, or other actions arising from, caused by, or which are the alleged result of any act or omission of the organization, guest, invitee, licensee, guest or other person present on the premises listed above in order to participate in, organize, assist, enjoy, supervise or in any other way further the activity identified above. Reimbursement must be made within (ten 10) days of receiving of receiving written demand from the Summit Free Public Library.

Fee Structure Agreement *

• I have read the information (above) regarding the fee structure per each 3 hour block of time. I understand that payment of applicable fees must be made to the Library prior to the event.

Please re-enter your name and title on behalf of your organization. *

Submit